Imaging USA Hotels


Reserve your room early to lock in our discounted rate. Our room block will sell out!

Host Hotels

The Gaylord Texan Resort & Convention Center

Room Rate: $209/night plus taxes and fees*
PPA discount reservation deadline: January 8, 2025
1501 Gaylord Trail, Grapevine, TX 76051

The Gaylord Texan Resort will be the home of Imaging USA 2025!

*The $20 resort fee includes: 

  • Wifi
  • Fitness Center/Pool
  • 2 Bottles of water a day
  • Discounted transportation services, City of Grapevine Shuttle
  • Complimentary access to the Glass Cactus Nightclub for 2

Get the Gaylord Hotels: Resort App to make the most of your stay.

Apple App StoreGoogle Play Store

Embassy Suites by Hilton Grapevine DFW Airport North

Room Rate: $200/night plus taxes and fees
PPA discount reservation deadline: December 30, 2024
2401 Bass Pro Drive Grapevine, Texas 76051
We have also have a room block reserved at the Embassy Suites. The hotel is located just 3 miles from the DFW airport and 2 miles (6 - 10 minutes by car) from the Gaylord Texan. Please note that there is no complimentary shuttle from the Embassy Suites to the Gaylord Texan. Amenities include: Free made-to-order breakfast, Complimentary evening reception, Non-smoking rooms, Airport shuttle, On-site restaurant, Indoor pool, Fitness center, and Pet-friendly rooms.


Google Map of the Gaylord Texan Resort & Convention Center

Why Should You Stay at the Imaging USA Host Hotel?

  1. Keep your registration fees low!
    By staying at the official Imaging USA host hotel, you're helping to keep registration fees down! The hotel provides complimentary meeting rooms for Imaging USA if, and only if, we meet the required minimum guest rooms in our hotel contract. Otherwise, Imaging USA must pay for meeting rooms as well as for each room we fall below the minimum—and registration fees will go up! So stay with us and save!
  2. Networking opportunities!
    By staying at the host hotel, you're at the epicenter for everything Imaging USA. Social and networking opportunities abound, and you don't even have to go anywhere to find them. They're all right here!
  3. Save on transportation!
    If you're not staying at the host hotel, chances are you'll have to spend money on a taxi or parking to attend some of the events. Why bother? Stay here and be at the center of it all.

Hotel Scam Warning

Large conferences and events often become targets for companies seeking to take advantage of the attendees. There are third-party companies that will contact our attendees to sell hotel reservations. These third-party “pirate” companies create websites and they conduct email and phone call solicitations offering specially discounted hotel rooms for conventions, including Imaging USA. Often these discounted rooms do not exist. The primary objective of this solicitation is to obtain your credit card information.

We ask you to block these emails and report them as spam. PPA and Imaging USA have no affiliation with any other company and our negotiated Imaging USA hotel rates can only be accessed directly through our hotel reservation link on the Imaging USA website. 

If you have any doubt, please contact PPA at (800) 786-6277 and ask to speak to the Events Department.